For a Better Quality of Education

Proposal 1: For a more Equitable Access to Internships

 

MSFEA and OSB students are required by their faculty to do internships, and thus they receive many emails from their respective career centers about such opportunities. Other faculties, such as FAS and FAFS, do not have similar requirements. Consequently, students are more limited when it comes to being exposed to internship opportunities. Students are suffering from an increasingly small and competitive job market where employers expect work experience even for entry-level jobs. And so, to increase their employability upon graduation, students need to do internships. The inequitable access to internships calls for increasing the access of students to internships while simultaneously making sure such opportunities exist in varied fields. We propose to establish an Alumni Internship Program which would ask AUB Alumni in all fields to provide internships to AUB students and serve as an intermediary between interested students and companies. This could be done in collaboration with the AUB Alumni Mentoring Program and the Student Career Hub Services.

 

Proposal

 

  1. Establish an Alumni Internship Program (AIP) in AUB that would be responsible for contacting principally alumni, and potentially other sources for internship opportunities. It is also responsible for informing all students about such opportunities. This could be done in collaboration with the AUB Alumni Mentoring Program and the Student Career Hub Services. This initiative could be cemented by a pledge from the Worldwide Alumni Association of AUB in which it commits itself to give AUB students a certain quota of internships every year.

 

  1. Follow the model of the AUB Medical Research Volunteer Program to create other programs that bring together students from all majors and researchers on research projects.  

 

Suggested scheme for the Alumni Internship Program

We suggest that the AIP functions in the following way:

 

  1. For a period of one month either at the beginning or end of Fall and Spring semesters, the AIP sends out a form to AUB alumni that requires them  to provide information regarding:
  • The company in which they work or own;
  • Available internship opportunities: departments and duration of the internship;
  • Compensation or accommodation (if possible);
  • Number of Interns needed; and
  • Requirements (GPA, CV, Cover Letter…).

 

Alumni should send back their filled form within two months upon being contacted by the program.

  1. The AIP  sends out emails to students informing them about the opportunities as soon as it receives the forms. It is preferable for emails not to be mass-send but rather target students according to their majors. These opportunities should also be posted on the AIP website where filters would facilitate the internship search.

 

  1. Interested students sign up for these internships within the deadline set by the offering company through the AIP website.

 

  1. The AIP shall hold an informational session at the beginning of the Fall and Spring semesters to introduce students to the program and recruit students to work in it through the Work-Study Program. Students shall form no less than half of the staff of the AIP.

 

Proposal 2: For Student-led Undergraduate Research Journals

In line with the commitment of AUB to fostering an intellectual community on campus and with the University’s mission “to participate in the advancement of knowledge through research” in view of enhancing the educational experience of AUB students, we propose the establishment of three student-led, undergraduate research journals, one for the arts, social sciences and humanities,one for engineering and another for the disciplines traditionally referred to as “sciences”.. The journals would provide an accessible platform for undergraduates to convey their ideas to a broader university audience, hone and polish their writing skills, and gain experience in academic publishing. While only undergraduate essays would be published, graduate students would form the community of reviewers. By empowering students through their own research, these journals would help students with academic ambitions develop the publishing record that would give them the ultimate edge upon their application to competitive scholarships and graduate programs. These journals would complement the already existing centers and initiatives that seek to foster research among the AUB community and integrate undergraduates into the university’s intellectual community.  Finally, with this journal, AUB would join the worldwide map of leading universities who offer their undergraduates opportunities to publish and learn.

 

The Journal: Structure, Guidelines, and Implementation

 

We propose establishing three bi-annual, student -led journals for undergraduate research: one for the arts, social sciences and humanities,one for engineering and another for the disciplines traditionally referred to as “sciences” Senior undergraduate students with good research experience form the editorial board while graduate students from different fields wishing to gain valuable editorial experience form the community of reviewers. The role of the USFC consists in overseeing the establishment of the journal through the election of an officer to  follow up on the progress in addition to its role in funding the journal on a yearly basis.

1- Positions descriptions

A- Editors

Submissions to the journal would be reviewed  by senior undergraduate editors .The editors role is to assess if submissions are suitable for publication and pass them off to appropriate reviewers for technical feedback. A committee formed by student members of the USFC will choose the first editorial board in accordance with the position description (Appendix 1). All subsequent editorial boards would  be hired with the consultation of the incumbent editors. Training in the fundamentals of editing can be given to editors through the AUB Writing Center.

 

B- Reviewers

Graduate students from all disciplines would act as reviewers. They are recruited by the editorial board in accordance with the position description (Appendix 2).

C- Web/IT

A small team of students with the relevant disciplinary background would work to set up the website for the research journal. They are appointed by the editorial board. They are responsible for the creation of a website through which all journals are accessible and through which authors submit their work.

 

2- Information for authors

 

A-Eligible authors
1. They must have written their manuscript and conducted the research for the manuscript during their undergraduate education at AUB.

2. They cannot submit more than one year after their graduation date.

B- Publishing information

The journals would publish exemplary essays and research from all disciplines in each faculty. Essays should be well-reasoned and well-supported. All essay genres will be considered; however, the journals will not accept fiction, poetry, or creative writing.

 

The journals also do not reprint previously published work (from any source), in whole or in part, under any circumstances. Simultaneous submissions with other publications are not acceptable, unless explicit written permission for dual submission has been obtained from the journal’s Editor-in-Chief. Furthermore, the manuscript cannot be submitted to another journal for consideration before the journal has reached its own decision.

 

Authors can submit multiple papers for consideration but only one submission per author will be published in each issus. Authors should send no more than three different manuscripts per year and each manuscript should be submitted separately.

 

C- Submission deadlines

Submissions are accepted on a rolling basis throughout the year.

D- Manuscript preparation

 

  1. Typed in a Word document with .doc or .docx file format
  2. 12-point Times New Roman font, double-spaced, with 1-inch margins
  3. 30- page maximum: This limit does not include works cited/bibliography pages, endnotes, tables, figures, images, and appendices.
  4. Citations, works cited/bibliography pages, and footnotes should adhere consistently with the APA Manual of Style.
  5. Photos, pictures, graphics, figures, and tables should be submitted in a separate document. You can label in the text where this additional content should be placed.
  6. Remove all personal information such as name, biographical info, contributors’ notes, etc. from your Word document submission. This is required to ensure a blind submissions evaluation. You will be asked to provide this personal information in another section of the application.
  7. Include an abstract of 250 words or less.
  8. Include a Contributor’s Notes section of 150 words or less. These notes should narrate academic and biographical information of the author.

 

E- Manuscript submission

The journals will accept submissions electronically. Students access the journals’ website and login with their aubnet credentials. Then they fill the following form:

  • Email address
  • Name of author(s)
  • Article title
  • Article keywords
  • 150-word contributor’s notes, including biographical information and acknowledgements (also mention academic status, graduation year, and major)
  • 250-word abstract
  • Manuscript (with no identifying information or page numbers) in .doc or .docx format

 

F- Selection process

Submissions are reviewed anonymously, undergoing a blind review process. Publication of selected papers is conditional and contingent upon editing. Notification of acceptance or rejection will be sent by e-mail for all submissions together with a detailed review.

 

3- Costs

A website will be needed to publish the journals.  Web hosting will cost about 60$/year. DOI numbers/CrossRef membership will cost around $275/year.

Appendix 1

Position: Journal Editor

Editors have the opportunity to review student submissions, network with our graduate student reviewers, and contribute to the future direction of the journal.

Responsibilities

  • Edits papers and works with our reviewers to facilitate peer review process
    ● Ensures reviewers and authors submit their materials on time
  • Helps  recruit submissions by reaching out to undergraduate

Qualifications

  • Must be an undergraduate student with experience in academic research
  • Authorship on peer-reviewed publication is strongly recommended but is not required to apply.
  • Well connected with the undergrad research community at the institution
  • Strong written communication skills and able to work in a team

How to apply

Submit the following items in an email to (email of the journal)

1) CV

2) Links to any peer-reviewed publications you have authored

3) Answer to the following question: “How will you help increase the reach of the journal amongst undergraduates? Provide specific examples of organizations/contacts at your University that you could contact.” (250 words max)

 

Appendix 2

Position: Reviewer

Reviewers have the opportunity to read over and give feedback on student submissions and help in deciding whether a submission moves to publication.

Responsibilities

  • Edits papers and works with our editors to facilitate peer review process
  • Is held accountable by editors for ensuring they submit their revisions and feedback on time
  • Helps undergraduate authors improve their communication skills as aspiring researchers Qualifications
  • Must be a graduate student with experience in academic research
  • Authorship on peer-reviewed publication is required
  • Previous editorial or experience critiquing academic work is an asset but not required
  • Strong written communication skills and able to work in a team

How to apply

Upload your full CV (with relevant peer reviewed publications and editorial experience) in an email to (email of the journal).

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